This article describes the specification for electronic exchange of check and image data are defined in in ANSI Standard, X9.100-180.
Although the X9.37 was issued as a Draft Standard for Trial Use (DSTU), it has become the de facto standard for current check image exchange. For example, the Federal Reserve Board (FRB) requires its usage for Image Cash Letters subject to its guidelines.
The X9.37 format has also become the de facto file standard for formatting and transmitting the remote capture of checks. Indeed, this usage has caused many software vendors and financial organizations to "extend" the X9.37 format in nonstandard ways to include deposit slips or Credits that are in the X9.100-180 version. There will be more discussion of current usage and the transition to the new standard later.
However, the standard was issued as a Draft Standard because this was a new concept and there was an expectation of substantive changes before it was finalized.
Beware of False X9.100-180 Files
There are many files being referred to as X9.100-180 that are not. In general, these files are X9.37 files with nonstandard modifications taken from preliminary versions of the X9.100-180 specifications. Do you have a vendor who claims X9.100-180 compliance?
At this point the market has multiple file types:
If you have to convert later to the published standard to exchange with others, what will your conversion cost be?
Here are three simple tests to determine if the ICL file specification you get is conforming to the new official standard:
Solving Production Image Cash Letter Problems
Image Cash Letter files (ICLs), aka X9.37 files, are becoming bigger and “badder.” As financial institutions continue to ramp up production volume, the issues that were troublesome but relatively rare are now making an impact as multiple daily issues that can overwhelm operations, quality assurance, and customer service personnel. Read about these issues and how they can be resolved at: All My Papers Solving Production Problems with ICLs (X9.37 Files).
Getting the New Standard
To obtain the new standard, you can go directly to the ANSI website and click on the ANSI eStore. Run a search for “X9” you will see X9.100-180 listed as a new standard relatively low on the list. Read about the changes from DSTU X9.3-200 to X9.100-180 here.
Naming Convention Difference Between X9.37 and X9.100-180
The X9.37 DSTU was issued in 2003 as a file format for the exchange of Image Cash Letters. The X9 committee renumbered its subcommittees and the X9B committee standards became X9.100 standards. The X9.37 DSTU when it is finalized will be X9.100-180. The purpose of this document is to describe some of the changes in the format and suggest how the transition from one to the other might take place.
The X9.37 version of the standard is not going away anytime soon. It is the basis for the Federal Reserve Board standard and, if anything, is gaining substantial momentum.
The X9.100-180 version of the standard will take a substantial period of time to implement and then all the retesting starts. Many large financial organizations say they will not start looking at implementing 180 until they have fully deployed their X9.37 systems. That means that for a considerable amount of time there will be two substantially different file formats for Image Cash Letters in use. To facilitate the transition from one standard file format to the other, tools to convert from X9.37 to the new 180 format will be available from All My Papers. Check this section for further updates.
Example of Potential Impact of Changes – ABA Routing Number
To put things in perspective about how substantial these changes will be with the new standard, even the way the ABA Routing number is defined will change. It can be compared to saying we are no longer using street address numbers and names to define where you live so we can deliver packages, but instead we are going to use parcel and lot numbers.
The current definition in the X9.37 standard of a Routing number is 8 digits and a check digit. That definition is not sufficient to accommodate all the different types of checks currently being processed.
There are routing numbers without check digits and some with dashes in the routing number field. Because these nonconforming routing numbers are not common, many check image capture and bank data systems do not account for this. The FRB only accepts X9.37 defined routing numbers (8 digits plus check digit) regardless of the check content.
Tools used to generate X9.37 files should of course provide this conversion as they do in the AMP X9 LIB software tool kits. However, when printing an IRD, the IRD must contain the MICR data exactly as on the check. Software tools used to print IRDs should provide a method to correct the X9.37 file before it is printed; otherwise, under the Check 21 Act, it is not a valid IRD. The good news is that if your system does not already deal with this, the future X9.100-180 will. The bad news is that if your system does not already deal with this, it is producing invalid IRDs.
Another Example of Substantive Changes - Definitions in the New Standard
Item - An Image Cash Letter Item in the paper world would have been a single piece of paper (a paper check). Now it is represented by one or more records in the X9.37 standard. All the associated records needed to represent that single paper item constitute an Item. Unfortunately this concept is used throughout both 9.37 and 180 but it is not included as a definition.
There is a definition of a paper item but not an ICL Item. The reason this is important is that a new Item has been created in 180 called a Credit. This is good addition, but Credits can appear just about anywhere in the file. Since there is no definition of an Item, how to handle these Credits arbitrarily positioned in the file is left up to the user.
Differences between the Standards by the Numbers
|Feature||X9.37-2003 DSTU||X9.100-180 Proposed|
|Record Length Classes||2||3|
Some of the Significant Changes for Software Implementers
Some of the Significant Changes for Users
There are significant proposed changes to the standard for defining and specifying Image Cash Letters in the new X9.100-180.
It will take time before the new standard is widely implemented.
All My Paper has a suite of tools for the conversion between X9.37 and the new standard now.
All My Papers soon will have tools for creation, editing and sorting of new types of Image Cash Letter files that will support the new X9.100-180 standard.
All My Checks™
• Extract MICR data accurately
• Format check images for exchange
• Create ICL files for exchange or RDC
• Ready to run software application
• Increase transaction throughput
• Enable Check 21 processing for legacy systems
• Acheive improved float management
• Process check images
From Phones, Cameras, Scanners
• Extract MICR data from check images
• Format check images for exchange
• Fast programming with single call implementation
• Build Remotely Created Checks
- for presentment or exchange
-on behalf of your customers
• Produce Test ICL Files
- to debug Check 21 Applications
- without risking customer data
• View content of ICL files
• View check images
• Edit records and fields
• Print IRDs and CRDs
• Detect non-conforming TIFF tags
• Correct TIFF Tags
• Detect MICR Mis-Match
• Image IQA
• Create ICL Files
• Format ICL Files
• Save as CSV Files
• Sort & Merge ICL Files
• Conforms to latest standard
• Prints Negotiable IRDs and CRDs
• Works with many printers
• Prints one item or the entire ICL file
X9 Image Clearing
• Check Archive
• Duplicate Detection
• Research Check Items
• Forward & Return Clearing
• Imports ICL files into SQL database
• Supports 50+ ICL formats
• Return item research & sorting
• Browser-based user interface
July 22, 2014 - ALL MY PAPERS Software Selected by Tangerine Bank -- Cheque imaging technology provides low cost solution for Canadian Banks
April 10, 2013 - ALL MY PAPERS Signs Reseller Agreement with Orbograph
September 25, 2012 - Orbograph and All My Papers Form Alliance for Remote Deposit Capture & Mobile Marketplace Complementing technologies improve efficiency and reduce risk of fraud
August 3, 2012- Credit Union Times - Mobility Matters: Tracking the Mobile Banking Revolution in Credit Unions
September 28, 2011- All My Papers Announces a Software Application That Makes Every Scanner a Check Scanner - You can read the press release online by going HERE.
April, 2011- Check Deposit Challenges Using Scanners Without MICR Readers - Transaction News - You can read the article online by going HERE.
January 25, 2011 - All My Papers Updates MICR OCR SDK with Additional Camera Capture Features For Mobile Phones and Desktop Scanners
February 24, 2009 All My Papers Publishes Case Study of X9 IMAGE CLEARING Software Solution For the State of North Carolina Check 21 Processing.
December 2 , 2008 All My Papers Awarded Bid by State of Nouth Carolina for Check 21 Processing
October 24, 2008 All My Papers previews Beta version of X9 Viewer with support for the Universal Companion Document, UCD.
July 23, 2008 All My Papers Releases Software Reader for USPS 4-State Barcode
May 6 , 2008 All My Papers Releases Federal Reserve Bank MICR Conversion Utility for Check 21 Files
December 12, 2007 All My Papers Releases X9 TIFF QUALIFIER For Testing To the New ECCHO Check Image Exchange Rules
October 23, 2007 All My Papers Releases White Paper on Ramifications of MICR Mis-Match in Check Image Exchange
October 22, 2007 All My Papers Releases X9 TIFF QUALIFIER for Image Cash Letters
August 21, 2007 All My Papers Joins Financial Industry Organizations ECCHO and FSTC To Facilitate Check Image Exchange
May 2, 2007 - All My Papers Releases X9 VIEWER for Image Cash Letters
March 27, 2007 - All My Papers Releases White Paper on Check Image Exchange Interoperability and Data Integrity Issue Resolution
February 21 , 2007 - All My Papers and Unisys Deliver Unrivalled Check Image Data Precision for Financial Institutions
January 17 , 2006 - Sterling National Bank, Leveraging All My Papers Technology, Granted Federal Reserve Board Approval for FedReturn™ Image Cash Letter
October 4 , 2005 - All My Papers MICR OCR Technology Integrated into 1,050 7-Eleven Vcom© Kiosks Verifies Check Image Data
August 12 , 2005 - All My Papers Publishes a FREE white paper - Combining Remote Capture and IRD Printing, A Check 21 Strategy for Community and Regional Banks.
July 20, 2005 - All My Papers Business Partner, Aquracy LLC, uses IRD print technology in Remote Image Capture Solution.
July 18, 2005 - All My Papers and Intactis Software Inc. form Strategic Business Partnership.